NDA and IP protection · $0 placement fees
When you hire through Virtustant, your remote professional signs your NDA, or ours, before their first day and works only inside the accounts and tools you grant them. You own the accounts, you set the permissions and you can remove access at any time. You still get a shortlist of 3 to 5 vetted candidates in 48 hours, $0 placement fees and a lifetime replacement guarantee.
Trusted by 1,000+ US companies
The definition
A non-disclosure agreement (NDA) for a remote hire is a contract in which the professional agrees to keep your confidential information secret and to use it only for the work you hired them to do. It defines what counts as confidential, what is excluded, how long the duty lasts and what happens to your files when the engagement ends.
An NDA is one layer, not the whole protection. It does not transfer ownership of what your hire creates: under US copyright law, work by an independent contractor counts as a work made for hire only in nine narrow categories and with a signed written agreement (U.S. Copyright Office, Circular 30), so most deliverables need a written IP assignment. And no contract stops a leak from an account your hire never needed. That is why Virtustant pairs the paper with the access model: your hire signs before day one and works inside your accounts, with the permissions you choose.
NDA + accessBefore day one
Placement fee$0ever
Handled for you
Never on your invoice
Confidentiality matters most in roles that touch your clients, your money and your systems. The roles clients hire most:
Inbox, calendar, scheduling, data entry, research
Calendar defense, travel, meeting prep for founders and execs
Outbound follow-up that fills your calendar
Bilingual support on email, chat, and phone
QuickBooks, AP/AR, reconciliations
Content calendars, posting, community
Our framework
A signed NDA matters, but it only helps after something goes wrong. Before day one, check three layers: what your hire signed, what they can reach, and what happens when they leave.
| Layer | What good looks like | Who owns it |
|---|---|---|
| Paper: NDA | Defines confidential information, standard exclusions and return or destruction of files at the end | Virtustant: signed before day one, your template or ours |
| Paper: IP | A written assignment of everything created for you, because an NDA alone does not transfer ownership | You: add it to your terms and we have it signed with the NDA |
| Access: accounts | Individual logins in accounts you own, only the permissions the role needs, multi-factor authentication on | You: you grant and control every permission |
| Access: vetting | Identity, references, skills and a live interview before anyone touches your data | Virtustant: the top 1% funnel |
| Exit | Access removed and files returned the day the engagement ends | You remove access; standard placements run month to month |
This is a practical checklist, not legal advice. Have your counsel review your NDA and IP terms, especially if your hire will handle regulated data. What to put in the NDA itself, clause by clause, is in our independent contractor NDA guide.
Rates by role are on the pricing page, starting at $7/hr all-in under the Zero-Fee Model; company facts are on our official facts page.
Compare the models
Every route to a remote hire answers the same question differently: who makes sure the paper is signed before the person sees your data.
| Model | Who gets the NDA signed | What you take on |
|---|---|---|
| Freelance marketplace | You, with each freelancer, on top of the platform's own terms | You vet, contract and offboard every person yourself |
| Hiring a contractor directly | You draft it and chase the signature | You recruit, contract, pay and classify the worker yourself |
 Remote staffing agency | Signed before day one, your NDA or ours | You interview, grant access and direct the work; we recruit, vet and handle the paperwork |
| Standard placement | EOR option | |
|---|---|---|
| How your hire is engaged | Contract with Virtustant | Local employment contract in their country |
| NDA | Signed before day one | Signed before day one |
| Price | One all-in rate from $7/hr | Quoted on your discovery call |
| Placement fee | $0 | $0 |
| Shortlist | 3 to 5 vetted candidates in 48 hours | 3 to 5 vetted candidates in 48 hours |
| Replacement guarantee | Lifetime, no time cap | Lifetime, no time cap |
| Ending the engagement | Month to month, cancel anytime | Follows local labor law, including any notice period |
| Usually chosen for | Flexible or part-time roles | Long-term, full-time roles where formal employment matters |
Go deeper: independent contractor NDA, clause by clause, the EOR option and how to choose a remote staffing agency.
From first call to first day
Your shortlist arrives within 48 hours of your first call, in calendar hours including weekends. Your hire signs the NDA before day one and can start in 72 hours.
Tasks, tools, schedule and the confidentiality terms you need: send your NDA or use ours. A 30-minute call is enough. No upfront payment.
Every candidate passed a live English screen, skills testing, reference checks, and a recruiter interview: about the top 1% of applicants (across a four-stage funnel, 100% apply, 22% clear the recruiter screen, 9% pass cognitive (IQ), skills and English testing, 3% reach a live interview, and 1% are hired).
Your hire signs the NDA, you grant the access the role needs, and they can start within 72 hours of your first call. We handle their contract, payroll and the paperwork.
If your hire ever leaves, we reopen the search at no additional cost. A lifetime replacement guarantee with no time cap.
Step-by-step detail in our guide: how to hire LATAM talent.
How selective we are
Every applicant runs the same funnel: recruiter screening, cognitive (IQ), skills and English testing, and a live interview. Only the best reach your shortlist.
∞ Lifetime guarantee
We find you a new one at no cost, for any reason, for as long as you work with us.
Your team's seatYear 3
Not the right fit? We reopen the search right away.
They resign for any reason? We still replace them.
Our clients, in their words
Every placement is a real US company. Estimated savings compare the US salary to the LATAM equivalent.
“These are the best recruiters I've ever worked with. I tested more than a dozen others over three years before finding Virtustant.”
“The bookkeeper they sent me is a treasure. I loved that they not only did the standard interview and background check, but also recorded it and had candidates take competency tests. A huge time saver.”
“I have been using these guys to source virtual labor for years. They do a great job.”
“The selection process was amazing, all the candidates are highly qualified and once selected it was easy to onboard and start working together.”
“They're very responsive and professional.”
“They seem to get better as we go, and that really stood out from any other recruiting agency we've worked with.”
“Virtustant helped us find a social media manager for our law firm. We are very pleased with who we have chosen to work with: pleasant, professional, reliable and resourceful.”
“Virtustant has been a great partner in sourcing international talent for us. They work hard to understand our expectations and help vet prospects according to our standards.”
“They've always delivered on time and are responsive to my needs.”
“By our standards their team is incredible. They continue to equip our company with some of the most exceptional talent there is. We wouldn't be able to operate without them.”
“Virtustant made it straight forward to find qualified candidates and to pick the best one. Thanks for making it easy for us.”
“My assistant has hit the ground running and has saved me so much time. For those of you spending countless hours on tasks you should be outsourcing: don't hesitate, hire today so you can focus on business development.”
“They have unlimited support whenever you need it.”
“What we value most is how responsive they are. We had a very smooth recruiting experience with them thanks to Angie.”
Nearshore, on your hours
LATAM professionals work your business hours in real time, with no overnight handoffs, and are screened for professional, conversational English before anything else. Starting at $7/hr all-in, you can save up to 70% on roles like marketing, where the US median hourly wage is $37.87 (BLS, May 2025), because of cost-of-living differences, not lower skill. That mix of time zone, English, and cost is why nearshore hiring keeps replacing both offshore teams and US admin hires; the full picture is in our nearshore staffing guide.
Real-time work, same-day answers, no overnight handoffs.
Screened for professional, conversational English before anything else.
On roles like marketing, against the $37.87 BLS median hourly wage (May 2025). The gap is cost of living, not skill.
Hiring in a specific country? Start with hire staff in Argentina without opening an entity, or read our country guides for Colombia, Mexico, and Brazil.
FAQ
Questions about your NDA or IP terms? Book a discovery call.
Yes. When you need one, your remote professional signs an NDA before their first day: your own template, or Virtustant's if you do not have one. Tell us on the discovery call and it becomes part of onboarding, before your hire sees any of your data.
Yes. Send us your NDA, or the confidentiality terms you use with your own team, and your hire signs it before day one, alongside their contract with Virtustant. If you also want a written IP assignment, include it in your terms and it is signed at the same time.
Not by itself. An NDA keeps information confidential; ownership of work product comes from a written IP assignment. Under US copyright law, a contractor's work counts as a work made for hire only in nine narrow categories and with a signed written agreement (U.S. Copyright Office, Circular 30), so add an assignment clause to your terms. This is general information, not legal advice.
Use the Paper, Access, Exit test. Paper: an NDA plus a written IP assignment, signed before day one. Access: individual logins in accounts you own, only the permissions the role needs, and multi-factor authentication. Exit: remove access and get your files back the day the engagement ends.
You do. Your hire works inside your tools with a login you create, so you decide what they can see and you can remove access at any time. Individual logins are safer than shared passwords, because you can see who did what and close one account without resetting everyone else's.
You remove your hire's access to your accounts, and the return-or-destroy clause in the NDA covers any files they still hold. Standard placements run month to month, so you can end the engagement anytime, and if your hire leaves, the lifetime replacement guarantee reopens the search at no cost.
Regulated data needs more than an NDA, and your own counsel defines the requirements. Your professional works only with the access you grant, inside your systems, and any agreement your industry requires, such as a BAA, is reviewed with you on the discovery call.
You get a shortlist of 3 to 5 vetted candidates within 48 hours of your first call, in calendar hours including weekends, and your hire can start in 72 hours, with the NDA signed before day one.
For companies
$0 placement fees. Lifetime replacement guarantee. A 30-minute discovery call gets you who signs what and when, your rate by role, and 2 to 3 example profiles.
Book a discovery call
